What to Consider When Booking a Hotel for Conferences

What to Consider When Booking a Hotel for Conferences

Hotels are an excellent venue for events, including conferences. The main challenge that most conference organisers always face is to identify the right hotel among the many available options. Some of the things that will make narrowing down to the correct hotel easier are as follows.

Size of Hotel

Before you book a hotel to host a conference, you should first check to see if they have enough rooms to accommodate all the people who will be attending. You should also look at the size of the conference facilities so that you do not end up in a situation where individuals are crammed in a small room where they can barely move.

Ambience and Decor

This might sound vain, but nobody wants to sit in a conference with ugly decor and an ambience that does not feel right. It is aspects such as added lighting, decorating the rooms with wallpaper such as the ones found at Familywalls.co.uk and putting paintings on the wall that makes a big difference in the decor of the hotel. Hotels should consider working with professionals who can help them identify interior design trends and mistakes so that they can give their facilities a complete makeover. It is common these days for people to take several photos during a conference, and that is why having good decor and ambience is essential.


When you are planning a conference, you should first come up with a budget. Once you have a budget, it becomes easier to identify the right hotel that fits within it. Luckily, most hotels have a package deal for organisers who are booking a conference for many people. Always reach out to the hotel to see if they can give you a discount for your event.

Conference Amenities

It is not enough for the hotel to have room to hold a conference. They should also have the necessary conference facilities such as a projector, microphones, stationery, and a stable internet connection. Do research on tips for planning a conference and ensure that you have factored in the comfort of the attendees. There should be all the amenities they need to enjoy and fully participate in the conference.


Before you book the hotel, you should ask yourself how convenient it will be for the people who are attending. Will they be able to access the venue easily if they are using public transport? If you are inviting people with a disability, will they access the facilities without difficulty? All these should be put into consideration to avoid disappointment.

Comments are closed.